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- GENERAL INFORMATION
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To begin the booking process please contact the Catering & Events Office for date and room availability based on the size of your event. Once a venue is decided upon, a signed deposit form is required to guarantee your reservation. Once your event has been booked an appointment can be set up with our Catering & Events Office to complete your event contract. Please remember, if you need to test equipment or have an event rehearsal it needs to be scheduled with the Catering Office one week in advance so that we can ensure that it does not conflict with other scheduled events. If an event is cancelled 30 days prior to the event date, a full refund will be given.
Due to our geographic location some menu items and prices are subject to change.
Room Decorations
Decorations will need to be approved by management prior to the event date. Items left in the Family & MWR facilities are subject to disposal. To preserve our buildings, we do not allow nailing, tacking, or taping of objects on the wall, ceiling or any other Family & MWR facility property. The use of glitter, confetti or rice is strictly prohibited.Liability
In accordance with AR 215-1 alcoholic beverages of any kind cannot be brought in or taken off Family & MWR facility premises by the host or their guests. All guests must be 21 years of age or older to consume alcoholic beverages. All food and beverage must be provided by Family & MWR, with the exception of a specialty cake. Arrangements to bring in a specialty cake must be made in advance through the Catering & Events Office. Any costs associated with damages done to Family & MWR premises as a result of persons associated with the event will become the responsibility of the host.
Event Hosts are liable for any loss or damage of facility property or equipment as well as the conduct and behavior of all guests. Damages will be billed to the Event Host at market replacement cost plus labor and inappropriate conduct or behavior of guests may result in immediate removal. The Camp Humphreys MWR Catering operation is unable to assume responsibility for damage to or loss of any merchandise or articles left or sent to the facility prior to, during, or following a client’s function. This will also include any damages impacted by power outages to vendor equipment. Clients need to arrange their own security when displaying exhibits or merchandise of high value.
If internet, additional electrical requirements, and non-Family and MWR equipment are used a hold harmless form will be signed by the event host.
Off-Site Catering
The Catering & Events Office offers off-site catering to other on post facilities. We also offer a variety of to go orders that can be picked up from our Family and MWR facilities. Please contact the Catering & Events Office for details.
Special Events Gate Access
For guest gate access for large events, the event sponsor will need to contact Pass & ID at DSN 753-6358/COMM 05033-53-6358. - PAYMENT AND GUEST COUNTS
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When you book your event, a 25% deposit is due within one week as well as a guaranteed minimum guest count is due. Due to product ordering timelines, the final guest count and payment are due by noon three days prior to the event. Once the final guest count is received it cannot be lowered by more than 10% or below the minimum guaranteed. Any balances that are accumulated during the event will be settled the first business day after the event. If an event is cancelled 30 days prior to the event date, a full refund will be given. If an event is cancelled within 16-29 days prior to the event start date a 50% refund will be given. If an event is cancelled less than 15 days before the event, 100% of the deposit will be forfeited. All cancellations due to mission requirements will be given a full refund if a written document is provided and signed by unit commander.
Service Charges
An 18% service charge will be applied to the total sales of food and beverage for an event.
Cake Service Fee
If your event should require a specialty cake from outside, we will charge a flat fee of $1 per guest. This service includes cutting, serving, plates, and silverware.
- DIAGRAMS AND AUDIO/VISUAL FEES
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ROOM CAPACITIES
If your event bill exceeds the minimum amount required for food and beverage, the room rental fee will be waived. If no food and beverage is required you be charged accordingly by the room rates listed below. Please see below for locations, room capacities and minimum food and beverage requirements.
The room rental fee includes tables, chairs, linens, tear-down and cleanup after the event. We will provide one podium, one microphone, one projector and on screen. We can supply additional equipment for a nominal fee.
Morning Calm Center Capacity 4 Hours 8 Hours Minimum Catering Sales Required to Waive Room Fee Morning Calm Ballroom (Rose, Sunflower, Lavender Rooms) 450 $1200 $2400 $4,800 (Half Day) / $9,600 (Full Day) Rose Room 150 $400 $800 $1,600 (Half Day) / $3,200 (Full Day) Sunflower Room 150 $400 $800 $1,600 (Half Day) / $3,200 (Full Day) Lavender Room 150 $400 $800 $1,600 (Half Day) / $3,200 (Full Day) Rose and Sunflower Rooms 300 $800 $1600 $3,200 (Half Day) / $6,400 (Full Day) Sunflower and Lavender Rooms 300 $800 $1600 $3,200 (Half Day) / $6,400 (Full Day) Terrace (Upstairs Terrace) 40 $120 $240 $1,600 (Half Day) / $3,200 (Full Day) Tulip Garden 200 $400 $800 $1,600 (Half Day) / $3,200 (Full Day) Golf Course Capacity 4 Hours 8 Hours Minimum Catering Sales Required to Waive Room Fee Golf Room A 75 $200 $400 $1,200 (Half Day) / $2,400 (Full Day) Golf Room B 75 $200 $400 $1,200 (Half Day) / $2,400 (Full Day) Golf Room Combined 160 $400 $800 $2,400 (Half Day) / $4,800 (Full Day) EQUIPMENT RENTAL
The room rental fee includes tables, chairs, linens, tear-down and cleanup after the event. We will provide one podium, one microphone, one projector and one screen. We can supply additional equipment for a nominal fee.
Equipment 4 Hour Fee 8 Hour Fee DJ System with stackable speakers $250 $500 Portable PA system with two speakers $75 $150 Podium and Microphone $75 $150 Hand-Held Microphone $25 $50 Microphone Stand $5 $10 Audio Visual Screen $35 $70 Projector $100 $200 Super Projector 200 inch screen $250 $500 Dance Floor $250 $500 Chair Covers $7.50 $15 -
We understand how important entertaining can be and we stand ready to make your event memorable. All items are customizable and our professional catering staff will work closely with you to plan an event that is truly spectacular.
Whether it be a small intimate party, holiday social, business or military function, let us take care of your catering needs.
