BOOKING PROCESS

• To begin the booking process please contact the Catering & Events Office for date and room availability.
• Schedule appointment with Catering & Events Office to complete event contract.
• Equipment check, and event rehearsals are available to schedule with the Catering Office one week in advance of scheduled event.
• If an event is cancelled 30 days prior to the event date, a full refund will be given.

Due to our geographic location some menu items and prices are subject to change.

In accordance with AR 215-1 alcoholic beverages of any kind cannot be brought in or taken off
Family & MWR facility premises by the host or their guests. All guests must be 21 years of age or older to consume alcoholic beverages. All food and beverage must be provided by Family & MWR, with the exception of a specialty cake. Arrangements to bring in a specialty cake must be made in advance through the Catering & Events Office.

Any costs associated with damages done to Family & MWR premises as a result of persons associated with the event will become the responsibility of the host.

Event Hosts are liable for any loss or damage of facility property or equipment as well as the conduct and behavior of all guests.  Damages will be billed to the Event Host at market replacement cost plus labor and inappropriate conduct or behavior of guests may result in immediate removal.

The Camp Humphreys MWR Catering operation is unable to assume responsibility for damage to or loss of any merchandise or articles left or sent to the facility prior to, during, or following a client’s function.  This will also include any damages impacted by power outages to vendor equipment.
Clients need to arrange their own security when displaying exhibits or merchandise of high value.

If internet, additional electrical requirements, and non-Family and MWR equipment are used a hold harmless form will be signed by the event host.

Private Organization's interested in hosting a fundraising event must follow these guidelines.

Submit Approval Request to the facility manager of the desired F&MWR event location for approval.

Private Organization MUST turn in APPROVED Request to the F&MWR Private Organization Office for verification to which the Legal Office will review.

Final approval will be made by the F&MWR Director and the Deputy Garrison Commander.

The final approval document must be turned into the facility manager of the event location to be kept on file.

Fundraising event will NOT proceed until the paperwork is approved and turned into the F&MWR Facility Manager of the desired location.

If the fund-raising request is not approved, then the scheduled event will be cancelled.

If an event is cancelled, then the event point of contact will be liable for fees incurred up to the
cancellation date and the fees must be paid upon cancellation.

When you book your event, we will ask you to sign an event contract, which is a guarantee that your event will be held in our MWR facility. The signed contract will be used in place of a deposit. If an event is cancelled, then the guest will be liable for any fees incurred up to the cancellation date and the fees must be paid upon cancellation. Due to product ordering timelines, the final guest count and payment are due by noon seven days prior to the event. Once the final guest count is received, it cannot be lowered by more than 10% or below the minimum guaranteed. Any balances that are accumulated during the event will be settled the day of the event. All cancellations due to valid mission requirements will be given a full refund if a written document is provided and signed by unit commander.

Service Charges

An 18% service charge will be applied to the total sales of food and beverage for an event.

Cake Service Fee

Flat fee of $2 per guests will incur if your event should require specialty cupcakes or a cake from outside MWR services. This service includes cutting, serving, plates, and silverware.

Decorations will need to be approved by management prior to the event date. Items left in the
Family & MWR facilities are subject to disposal. To preserve our buildings, we do not allow nailing, tacking, or taping of objects on the wall, ceiling or any other Family & MWR facility property.
The use of glitter, confetti or rice is strictly prohibited.

The Catering & Events Office offers off-site catering to other on post facilities. We also offer a variety of to go orders that can be picked up from our Family and MWR facilities. Please contact the Catering & Events Office for details.

For guest gate access for large events, the event sponsor will need to contact
Pass & ID Office
 753-6358    COMM 05033-53-6358

ROOM CAPACITIES

If your event bill exceeds the minimum amount required for food and beverage, the room rental fee will be waived. If no food and beverage is required, charges will be made according by the room rates listed below.

The room rental fee includes coffee and water service with tables, chairs, linens, teardown, and cleanup
after the event. We can supply additional equipment for a nominal fee.

River Bend Golf Course

Morning Calm Center

The room rental fee includes tables, chairs, linens, tear-down and cleanup after the event. We will provide one podium, one microphone, one projector and one screen. We can supply additional equipment for a nominal fee.